Project Management Tools
This tool provides guidance on how to track payments for various stages of a project. In Transformation projects there would be lot of invoices to track especially when projects are done in Agile model.
Considering Transformation there might be various decisions from various stakeholders such as Finance, Legal, Senior Management, Steering Committee etc. A tool to assist in tracking all the decisions.
A tool to plan and track all the core Project meeting It is recommended to schedule all the core meetings such as Steering Committee & DG meetings and ensure that the same is booked in all stakeholders calendars in advance to ensure that meetings occur as per the planned schedules.
To ensure that Ministry allocates enough number of people for the various components of the project. This planner should be aligned with the Vendor resourcing plan to ensure that there are no bottlenecks.
This tool has defined all the standard steps & activities that need to be followed for an effective UAT. There is also a sample checklist that can be used during UAT to ensure UAT members active participation. There are 6 stages and 37 guidance related to UAT in this tool.
Milestones Timeline Calculator
Digital Excellence Team helps to calculate milestones based on the Trends and National norms These norms may get revised from time to time. This tool helps you get benchmark to plan the milestones and set timelines.
The out-of-office planner assist in planning the availability of team members during the various stages of the project. It also ensures that key members are available during the key stages of the project.
This tool helps to ensure all planned deliverables are tracked with proper review planning and efficient review time.
Change formalization process is a guidance from Digital Excellence Team (DET) that changes must be structured and formal mechanism for instance some changes can be approved by MOM, some may need DG approval, some would need ministerial decision and probably cabinet decision. there should be proper follow up and tracking as transformation projects are expected to bring to legislation, regulation etc and not just automation of existing process.
MTCIT Digital Excellence Team in General Directorate of Digital Transformation and Sector Empowerment has defined some tools to assist PM to keep a tab on his/her schedule. The templates assist in ensuring Time management and also to ensure that key items are not missed out in the day to day running around.
(PM Tasks checklist, PM weekly tasks planner, PM monthly tasks planner). Project Manager has the task to keep the whole project components in synch. Project Manager has too many tasks to coordinate and keep a tab on.
Decision Formalization Template
As part of Transformation, changes are inevitable. This template helps in documenting the impact of a decision and how to ensure that all aspects related to a decision is documented.
This tool will help in identifying the list of services planned in the projects along with the classification of the services. Documentation of services using this template will also help in getting the overall plan for launch.
The Deliverables Review Tracker assist in planning the review effectiveness. The Deliverables Review Sheet also assist in Planning that the right members are available for the deliverables review. To plan backwards and to ensure that reviews are completed on time.
It also assists in ensure that key deliverables are reviewed by all the key teams in order to ensure that all members views are taken care before sign off.
Sprint Review/ UAT Test Results & Prioritisation
This template will help in recording the Sprint Review/UAT observations and to ensure proper classification of Sprint Review/UAT observation. Proper classification of observations will help the team in ensuring a timely go-live.
Digital Excellence Team has provided guidance based on Standard PM Methodology and mapped to common roles such as MTCIT Consultant, Ministry PM and has provided recommendation for activities in a typical transformation project. Projects can make use of these guidance and customize the same for the projects.
Return on Investment Calculator
Return on Investment Calculator will assist Government Digital Transformation Project managers to calculate the value and return on Investments after the implementation of the Government Digital Transformation project. The ROI is a standard computation engine based on 18 Standardized parameters to ensure comparability between ROI of different transformation projects. Project Team need to input 7 information to the calculator and 12 ROI Indicators will be generated automatically.